Planning an accessible wedding: a practical checklist

Ask the right question early

• Confirm who may receive or share the information.
• Repeat the agreed adjustment back clearly.
• Do not promise an adjustment before the venue or supplier confirms it.
• Recheck if the location, room or timeline changes.

Follow the journey from arrival to departure

Check routes and facilities precisely

• Measure door widths and identify every step, threshold and slope.
• Confirm lift dimensions, hours, keys and a failure plan.
• Inspect the route in wet weather and after dark.
• Place accessible seating among other guests, with companions where requested.
• Check accessible toilets remain unlocked and are not used for storage.
• Keep cables, furniture and decor out of circulation routes.

Plan for hearing, sight and communication

• Ask whether a hearing loop, microphone, captions or interpreter is needed.
• Give speakers and readers a microphone; do not rely on projection.
• Offer key information in an accessible digital format.
• Use clear, high-contrast signs and direct language.
• Describe emergency arrangements and identify who can assist.
• Confirm that all parties can understand the ceremony language; NRS recognises interpreters where required.

Make sensory needs part of the production plan

• Identify a genuinely quiet, low-traffic space with seating.
• Share likely sound levels, flashing lights, confetti and surprise performances.
• Offer seating away from speakers and busy service routes.
• Allow movement and breaks without drawing attention.
• Tell the photographer and entertainment team about agreed boundaries.
• Avoid scented decor where a guest has identified sensitivity.

Food, medication and personal support

• Use a confidential process for allergies and dietary requirements.
• Ask the caterer how cross-contamination risks are controlled and communicated.
• Provide water and a suitable place for medication where requested.
• Include carers, personal assistants and assistance dogs in capacity and meal planning.
• Never separate a person from their mobility aid without explicit agreement.

Know the legal baseline, then plan the good experience